Executive Administrative Assistant
The Chicago Fringe Festival (CFF) is a nonprofit organization dedicated to creating a unique opportunity for artists and patrons alike to perform and enjoy intimate, boundary-pushing theatre. We produce an uncensored and non-juried festival which showcases 24 performing groups over 5 days in five non-traditional theatre spaces. All performers are selected by first come, first serve and lottery. We return 100% of our ticket sales to the artists. And we keep the tickets prices low to provide access to the arts to the widest audience possible.
Established in 2010, CFF is currently produced by an all-volunteer staff which is dedicated to furthering the mission of CFF in this rapidly expanding stage of our history. Working with CFF is a great way to get involved with a fun and hard-working group of arts administrators and producers, to have a direct and immediate impact on the success of the festival through a collaborative but empowering work environment, to develop valuable skills and experience, and/or to connect with a wide range of artists, community members, business owners, etc.
The Executive Administrative Assistant is a year-round position that supports the CFF team in administrative, communication, and fundraising efforts. The EAA reports to the Executive Director and works with the entire CFF team.
The successful candidate will perform a wide range of duties, including but not limited to:
- Coordinates the staff meetings – preparing materials and agendas, sending reminders, requesting reports, taking minutes, sending follow up task lists
- Maintains staff calendar, reminders, workplace events, etc.
- Handles donor acknowledgement, recognition, and benefit fulfillment
- Ensures the donor database is up-to-date
- Provides support at special events and the festival, including supervising VIP patron support
- Coordinates an annual Festival potluck and team building outings
- Other duties as assigned
- Demonstrated ability to manage and juggle multiple priorities, while providing support to
- a diverse team of professionals
- Strong computer, software, and internet research skills including calendar, presentation
- software, etc.
- Project coordination experience, and the ability to work well with all levels of internal
- management and staff
- Sensitivity to confidential matters may be required
- One to two years of experience providing administrative support
- Community arts, festival and/or non-profit experience is a plus
This position requires approximately 5-10 hours per week and more during the Festival (August 30 – September 3). Monthly meetings and the post-mortem in October are mandatory.
Stipend and Lots of Hugs
To Apply:Interested candidates should send a cover letter and resume to firstname.lastname@example.org.