Victory Gardens Theater (VGT) is an award-winning company, recipient of the 2001 Tony Award for Regional Theatre, located in the Lincoln Park neighborhood of Chicago, with an annual operating budget of $2.5M. Celebrating 44 years in Chicago, VGT has largely devoted itself to new works. Located at the restored, historic Biograph Theater, the company produces on two stages, ZačekMcVay Theater (259 seat capacity), and the Richard Christiansen Theater (109 seat capacity), upstairs at the Biograph.
Victory Gardens Theater is seeking a Business Manager to work directly with the Managing Director and Finance Director to oversee daily/ weekly/ monthly finance responsibilities, space rentals, operations, and general admin as well as provide company management and HR support. This person also works with front of house, production and rentals, vendors, and full staff as the office administrator.
Primary Duties and Responsibilities:
- Work closely with the Managing Director and Finance Director to maintain cash flow in and out of the organization. This will include overseeing the input of daily box office and concession reports, preparing weekly royalty statements for renters, processing checks for artists for many streams of programming and payments for all company vendors, managing petty cash and credit card activity, and preparing monthly bank reconciliation for concessions cash.
- Support Managing Director, Finance Director, and heads of departments to create the annual budget.
- Along with Managing Director, maintain and expand a facilities rental program for the theater. Duties include drafting and negotiating rental agreements and contracts, facilitating walk-throughs for renters, serving as organization liaison for all rentals, and creating and processing billing and ticketing settlements. The Business Manager will also process payments and settlements for all Resident Theater Companies.
- Along with Managing Director, liaise with producing collaborators on co-productions.
- Support Managing Director’s work with Actors Equity Association, United Scenic Artists, and SDC Union.
- Prepare actor and designer contracts and coordinate travel for out of town artists.
- Process weekly and / or bi-weekly payroll for administrative staff and artists.
- Assist staff in benefit enrollment.
- Maintain employee handbooks and staff contact sheets.
- Manage a thriving and innovative internship program, including the recruiting and onboarding of interns for each semester.
- Schedule weekly lunch and learns for intern cohort.
- Maintain the administrative phone line.
- Manage the facility spacebook calendar and schedule meetings.
- Keep the office stocked with supplies and work with individual departments on supply needs.
- File accounting and administrative documents.
- Coordinate with janitorial and facility maintenance staff to schedule cleaning and service.
Salary is competitive within the non-profit performing arts industry and commensurate with qualification and experience. Excellent benefits package.